Feedback

Using Tamper-Proof Envelopes with Unique Numbers for BIS Market Surveillance

The Bureau of Indian Standards (BIS) mandates the use of tamper-proof envelopes with unique numbers for packing samples during market surveillance. This procedure ensures the secure and compliant handling of jewellery samples, maintaining the integrity and authenticity of hallmarked pieces. This article outlines the process for issuing, tracking, and using these envelopes.

Issuing Tamper-Proof Envelopes

BIS Branch Offices (BOs) are responsible for issuing tamper-proof envelopes to the market surveillance team:

Process for Issuing Envelopes:

• BOs provide the surveillance team with tamper-proof envelopes specifically designed for packing jewellery samples.
• These envelopes are printed with unique numbers both on the outside and inside.

Unique Number Printing:

• Each envelope is assigned a unique number to ensure precise tracking and identification.
• The unique number helps maintain a clear record of each sample and its corresponding jeweller.

Tracking and Recording Envelope Numbers

To ensure accurate tracking, BOs and the surveillance team must maintain detailed records of the envelope numbers:

Maintaining Records:

• Keep a log of the unique numbers assigned to each envelope and the corresponding jeweller from whom the sample was taken.
• This record helps verify the origin and authenticity of each sample.

Entering Envelope Numbers in the Surveillance Report:

• Include the unique envelope number in the market surveillance report for each sample drawn.
• This ensures that the tracking information is comprehensive and easily accessible.

Ensuring Secure and Compliant Handling

Proper handling of tamper-proof envelopes is crucial for maintaining sample integrity:

Guidelines for Using Tamper-Proof Envelopes:

• Ensure that samples are placed in the envelopes securely and that the envelopes are sealed properly.
• Check that the unique numbers are clearly visible on both the outside and inside of the envelopes.

Best Practices for Maintaining Envelope Integrity:

• Handle envelopes with care to prevent any tampering or damage.
• Regularly review the records to ensure that all envelopes are accounted for and that the tracking information is accurate.

Benefits of Using Unique Number Envelopes

Using tamper-proof envelopes with unique numbers offers several benefits:

Enhancing Sample Security and Tracking:

• Unique numbers ensure that each sample can be accurately tracked from the jeweller to the testing facility.
• Tamper-proof packing prevents any unauthorized access or tampering with the samples.

Maintaining High Standards of Quality and Authenticity:

• Secure handling of samples ensures that testing results are reliable and that the integrity of hallmarked jewellery is maintained.

Common Questions and Answers

How are tamper-proof envelopes issued and tracked? BOs issue envelopes with unique numbers to the surveillance team, and records are maintained to track the corresponding jeweller for each envelope.

What information should be recorded for each envelope? Record the unique envelope number and the corresponding jeweller's details. Ensure the envelope number is included in the surveillance report.

How do unique number envelopes enhance market surveillance? Unique numbers provide precise tracking and identification of samples, enhancing security and maintaining the integrity of the surveillance process.