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RRC, NE, Guwahati : Understanding the Undertaking for Tender Submission

In the process of bidding for tenders, particularly in the realm of security service provision, submitting an undertaking is a crucial step. An undertaking is a formal declaration made by the bidder, affirming various aspects of their bid and their agreement to abide by the terms and conditions set forth in the tender document. Let's delve deeper into what this undertaking entails:

1. Confirmation of Receipt: The bidder confirms receipt of the tender document, including any amendments or corrigendum, signifying that they are aware of all relevant information pertaining to the tender.

2. Offer of Services: By submitting the undertaking, the bidder offers to provide security services at the specified prices and rates outlined in their bid. This includes a commitment to adhere to the terms and conditions laid out in the tender document.

3. Duration of Offer: The bidder agrees to keep their offer valid for a specified period, typically 180 days from the date of tender opening. This ensures that their bid remains open for consideration by the procuring authority.

4. Compliance with Terms and Conditions: The bidder acknowledges that they have thoroughly reviewed and understood all the terms and conditions of the tender. This includes agreeing to comply with all stipulations mentioned therein.

5. Agreement with Tender Clauses: The bidder expresses agreement with all clauses and payment terms specified in the tender document. Any conditions contrary to the tender terms are deemed invalid, with the tender terms prevailing.

6. Dispute Resolution: In the event of any disputes or differences arising, the bidder agrees to accept the final decision of the designated authority, in this case, the Director of the Regional Resource Centre for North East States (RRC, NE) in Guwahati.

7. Authenticity of Tender Document: The bidder asserts that the tender document they possess is a true copy obtained from the official website or directly from the RRC, NE office for the purpose of bidding.

8. Declaration of Conflict of Interest: Finally, the bidder undertakes that none of their relatives, as defined in the disclaimer clause, are employed in RRC, NE or NHSRC, to avoid any potential conflicts of interest.