Feedback

How to Use Form 21 for Vehicle Sale Certification

Form 21, also known as the Sale Certificate, is a crucial document in the process of buying or selling a vehicle. This form certifies the transfer of a vehicle from the seller to the buyer and is necessary for registering the vehicle in the buyer's name. If you are new to this process or unfamiliar with the importance of this form, this guide will provide you with a clear understanding and step-by-step instructions.

Target Audience

This article is intended for individuals who are buying or selling a vehicle and need to complete Form 21. This includes:

• Vehicle Buyers: Those purchasing a new or used vehicle and require a sale certificate for registration.
• Vehicle Sellers: Those selling their vehicle and need to provide the buyer with a valid sale certificate.
• Dealers and Manufacturers: Professionals responsible for issuing the sale certificate.

These individuals might be unfamiliar with the process and the importance of accurately filling out Form 21, and this guide aims to provide them with helpful information.

Understanding Form 21

Form 21 is a document issued by the vehicle manufacturer, dealer, or authorized entity that certifies the sale of a vehicle. It includes critical details about the vehicle and the parties involved in the transaction. This certificate must be presented along with the application for vehicle registration.

Step-by-Step Instructions for Completing Form 21

Step 1: Gather Required Information

• Vehicle Details: Obtain the make, model, and other specifics of the vehicle being sold.
• Buyer and Seller Details: Ensure you have the full names, addresses, and identification details of both the buyer and seller.
• Vehicle History: Check if the vehicle is under any hire-purchase, lease, or hypothecation agreement.

Step 2: Complete the Form

1. Date of Delivery: Enter the date on which the vehicle was delivered to the buyer.
2. Buyer’s Information: Fill in the buyer's name, relationship to the vehicle (e.g., son, wife, daughter), and their permanent and temporary addresses.
3. Vehicle Information:
   • Class of Vehicle: Specify whether it’s a car, truck, two-wheeler, etc.
   • Maker’s Name: Include the manufacturer’s name.
   • Chassis and Engine Number: Provide the vehicle’s chassis and engine numbers.
   • Horsepower/Cubic Capacity: Mention the vehicle’s horsepower or engine capacity.
   • Fuel Used: Specify the type of fuel (petrol, diesel, electric, etc.).
   • Number of Cylinders: List the number of cylinders in the engine.
   • Month and Year of Manufacture: Provide the vehicle’s manufacture date.
   • Seating Capacity: Include the total seating capacity, including the driver.
   • Unladen Weight: Mention the weight of the vehicle without any load.
   • Axle Details: For transport vehicles, include details about axle weight and tyre description.
   • Color: State the color or colors of the vehicle body.
   • Gross Vehicle Weight: Specify the total weight of the vehicle.
   • Type of Body: Describe the type of vehicle body (e.g., sedan, hatchback, truck).

Step 3: Signature and Issuance

• Authorized Signature: The form must be signed by the manufacturer, dealer, or authorized officer.
• Seal and Authentication: Ensure that the form is properly stamped or sealed by the issuing authority.

Step 4: Provide the Form to the Buyer