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How to Update Contact Details for BASL: A Step-by-Step Checklist Guide

Updating contact details for BASL (BSE Administration & Supervision Ltd.) is essential to ensure compliance and uninterrupted communication. This article provides a detailed, guide for investment advisers to smoothly navigate the process of updating their contact details with BASL and SEBI (Securities and Exchange Board of India). We'll also highlight key documents, tips, and FAQs to help you avoid common pitfalls.

Why Updating Contact Details Is Important

Keeping your contact information up to date ensures:

• Regulatory compliance with SEBI and BASL guidelines.
• Timely receipt of important updates and notices.
• Avoidance of penalties or disruptions in operations.

Step-by-Step Guide to Updating Contact Details

1. Prepare the Required Documents

Ensure you have the following documents ready:

• Covering Letter (Annexure 1) on your official letterhead.
• Relevant Declarations in the prescribed format (Renewal Fees Declaration, if applicable).
• Supporting documents in PDF format, signed and stamped (digital or wet ink).
• Completed Checklist in Excel and PDF format.

Note: All files should not exceed 2 MB. Split larger files and tag them appropriately.

2. Use the BASL Checklist for IA Change of Contact Details

Fill out the checklist thoroughly, including:

1. Name of the Applicant
2. Entity Type (Individual, Sole Proprietor, Body Corporate, LLP, Partnership).
3. Application Date for the change.
4. Reason for Change (e.g., relocation, restructuring).
5. SEBI (IA) Registration No.
6. BASL (IA) Certificate No.
7. Last registration and fee payment details with SEBI and BASL.

3. Provide a Detailed Covering Letter (Annexure 1)

The covering letter must:

• Be printed on your official letterhead.
• Clearly state your SEBI Registration Number and BASL Membership Number.
• Specify the reasons for the change in contact details.
• Include a declaration to update BASL and SEBI in case of future changes.

Sample Format:

To,
Securities Exchange Board of India
SEBI Bhavan-II, 2nd Floor, G Block -BKC, Mumbai 400051

Subject: Intimation for Change of Contact Details

Dear Sirs,
I/We, on behalf of [Name of Entity], inform you about the change in contact details due to [Reason]. The updated details are as follows:

Existing Details:

• Name: [Name]
• Designation: [Designation]
• Contact Number: [Old Number]
• Email: [Old Email]

Proposed Details:

• Name: [Name]
• Designation: [Designation]
• Contact Number: [New Number]
• Email: [New Email]

We undertake to update BASL and SEBI in case of any further changes.

Thanking you,
Yours sincerely,
[Authorized Signatory]

Enclosures: [List of attachments]

4. Include Renewal Fees Declaration

If renewal fees were due, include the Renewal Fees Declaration as per your entity type (Individual or Non-Individual). Specify:

• SEBI IA registration number.
• Last payment details (amount, date, and validity period).

5. Submit the Application

Submit your application and documents via email or the designated BASL portal. Double-check that:

• All documents are correctly tagged and named.
• Each file adheres to the 2 MB size limit.
• PDF files are stamped and signed.

FAQs on Updating BASL Contact Details

1. How do I know if my application is complete?

Refer to the BASL checklist. Ensure all fields are filled, and documents are attached as specified.

2. Can I submit documents in formats other than PDF?

No. All documents must be submitted in PDF format, duly stamped and signed.

3. What happens if I miss updating my contact details?

Failure to update may result in: