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How to Renew Your BIS License Using Form XII: A Comprehensive Guide

Renewing your Bureau of Indian Standards (BIS) license is a crucial process for ensuring that your products continue to comply with national standards. This guide will walk you through the process of renewing your BIS license using Form XII, detailing each step and the necessary documentation.

1. Understanding Form XII

Form XII is the official application form for renewing a BIS license. You can download the form from the BIS website or directly from this link.

2. Filling Out Form XII

Here’s a detailed explanation of each section in Form XII:

Applicant Details:

• Business Address: Provide the full factory and office address where your business is conducted.
• Licence Number: Enter the BIS licence number you wish to renew.
• Renewal Period: Specify the period for which you are seeking renewal.

Production Details:

• Report of Performance: Include details of the production of goods bearing the BIS Standard Mark during the licence period. This report should be authenticated by the CEO or an authorized signatory of your company.

Fee Details:

• Renewal Application Fee: Mention the fee amount for the renewal application.
• Annual Licence Fee: State the annual licence fee rate.
• Marking Fee: Calculate the marking fee based on the unit-rate or the minimum marking fee, whichever is higher.
• Previous Dues: Include any previous dues or other fees as per BIS notice.
• Total Amount: Sum up the total amount payable.

3. Report of Performance

This section includes a detailed performance report covering the following points:

• Name of Product and Indian Standard No.: Specify the product name and corresponding Indian Standard number.
• Licence Number: Mention the BIS licence number.
• Total Production: Provide the total production quantity.
• Production Covered with BIS Standard Mark: State the quantity and value of the production covered with the BIS Standard Mark.
• Marking Fee Calculation:
  • Unit: Mention the unit of measurement.
  • Marking Fee per Unit: Specify the marking fee per unit.
  • Total Marking Fee: Calculate the total marking fee by multiplying the unit rates with the quantity.
  • Minimum Marking Fee: Indicate the minimum marking fee if applicable.
• Non-Covered Quantity: If any quantity is not covered with the BIS Standard Mark, provide reasons for such non-coverage.
• Purchaser Details: List the names and addresses of all purchasers of BIS certified goods, including government bodies if applicable.
• Month-wise Production Statement: Attach a separate sheet with a month-wise production statement for the specified period.

4. Submission

Sign and date the completed Form XII, ensuring it is endorsed by an authorized representative of your firm. Submit the form along with the required documents and fee receipt to the relevant BIS office.

5. Important Points

• Timely Submission: Ensure the renewal application is submitted well before the expiry of your current licence to avoid any lapse in certification.
• Accurate Information: Provide accurate and complete information to avoid delays in the renewal process.
• Follow-Up: Keep track of your application status and follow up with the BIS office if necessary.

Conclusion

Renewing your BIS license is a critical step to maintaining your product’s compliance with national standards. By following this guide and accurately completing Form XII, you can ensure a smooth and successful renewal process.