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How to Renew Recognition for Assaying and Hallmarking Centers: A Comprehensive Guide

Renewing the recognition for your Assaying and Hallmarking Center is crucial to maintain compliance with the Bureau of Indian Standards (BIS) regulations. This guide will walk you through the process of filling out Form VII, detailing each section and the required documentation to ensure a smooth renewal process.

1. Understanding Form VII

Form VII is the official application form for renewing the recognition of Assaying and Hallmarking Centers as per IS 15820. You can download the form from the BIS website or directly from this link.

2. Filling Out Form VII

Here’s a breakdown of the key sections you need to fill in Form VII:

1. Name of Assaying and Hallmarking Centre and Complete Address

• 1.1 Name of the Centre: Provide the official name and complete address of the center, including a prominent landmark and location plan.
• 1.2 Registered Office Address: If different from the center's address, provide the registered office’s complete address.
• 1.3 Type of Ownership: Indicate the ownership type (Proprietorship, Partnership, Limited Company, Government, PSU).
• 1.4 Premises and Legal Identity: Confirm if there are any changes in the premises or legal identity and attach self-attested copies of relevant documents.

2. Recognition

• 2.1 Validity of Recognition: Mention the validity period of the current recognition.

3. Scope of Recognition

• 3.1 Existing Scope: Specify the existing scope of recognition (Gold, Silver, or both).
• 3.2 Proposed Changes: Indicate if there are any proposed changes in the scope.

4. Management Structure

• 4.1 Owner/Chief Executive Details: Name, designation, and contact details of the owner or chief executive.
• 4.2 Quality System Management: Details of the person responsible for quality system management.

5. Employees/Personnel

• 5.1 Total Number of Employees: Provide the total number of employees.
• 5.2 Department-wise Details: Attach a separate sheet with department-wise details, including name, designation, qualification, experience, and training details.

6. Test Equipment/ Instruments and Test Facilities

• 6.1 List of Test Equipment/Facilities: Provide a detailed list of test equipment and facilities as per the specified format.

7. Centre Premises/Layout

• 7.1 Total Space Available: Specify the total space available and the space allocated for the assay room.
• 7.2 Layout Plan: Attach the layout plan of the center.

8. Quality Management System

• 8.1 Quality Manual Details: Provide details of the quality manual implemented, including document number, issue number, and date.
• 8.2 Accreditation: Indicate if the center is accredited as per IS/ISO/IEC 17025 and provide the validity date.

9. Payment Details

• 9.1 Amount: Specify the payment amount.
• 9.2 Bank Details: Provide the name of the bank, DD No./UTR No./Bank Challan No., and date.

10. Additional Information

• Include any other relevant information that the center wishes to provide.

3. Required Documents

You must submit various documents along with Form VII. Here’s a checklist:

• Proof of address and legal identity (if changed).
• Updated layout plan of the center.
• Department-wise employee details.
• List of test equipment and facilities.
• Copy of the quality manual (if revised).
• Accreditation certificate (if applicable).
• Payment receipt.

4. Submission

Sign the completed Form VII, ensuring it is endorsed by the proprietor, partner, or director of your firm. Submit the form and the required documents to the relevant BIS office.

5. Important Points

• Ensure all sections of Form VII are accurately filled.
• Attach all necessary documents to avoid delays in processing.
• Refer to the BIS website for any additional information or updates regarding the application process.

Conclusion

Renewing the recognition for your Assaying and Hallmarking Center is essential to continue operations in compliance with BIS standards. By following this guide and accurately completing Form VII, you can streamline the renewal process and maintain your center's credibility.