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How to Participate in the e-Tender for Bidhannagar Municipal Services Division (NIT-08(e)/2024-25)

The Government of West Bengal, through the Department of Urban Development & Municipal Affairs, has invited online tenders from eligible and resourceful contractors for the "Comprehensive Maintenance and Upkeepment of Nirman Bhawan Premises." This guide will walk you through the steps necessary to participate in the e-tendering process, ensuring that your bid is properly submitted and considered.

Step-by-Step Instructions for Bidders

Step 1: Review Eligibility Criteria

To participate in this tender, contractors must meet the following criteria:

• Credential Requirements:
  • One completed work of a similar nature with a value not less than 40% of the estimated tender amount within the last five years, or
  • Two completed works of a similar nature, each with a value not less than 30% of the estimated tender amount within the last five years, or
  • One ongoing work of a similar nature with at least 80% completion, and the value not less than the desired amount. A satisfactory progress certificate from the Executive Engineer is required.

Step 2: Obtain a Digital Signature Certificate (DSC)

Bidders must have a valid Class 2 or Class 3 Digital Signature Certificate (DSC) from an authorized Certifying Authority (CA) such as NIC, nCode Solutions, or e-Mudhra. The DSC is necessary for accessing the e-tendering platform and digitally signing your documents.

Step 3: Download the Tender Documents

1. Visit the e-procurement website at wbtenders.gov.in or the Urban Development and Municipal Affairs Department’s website at wburbanservices.gov.in.
2. Log in using your DSC and download the tender documents, including the NIT, Form 2911(ii), Bill of Quantities (BoQ), and any Corrigendum or Addendum.

Step 4: Prepare Your Bid Documents

The bid documents must be prepared in two parts: Technical Proposal and Financial Proposal.

Technical Proposal should include:

• Application for Tender (Form 1)
• Declaration against common interest (Form 2)
• Completed Tender Form No. 2911(ii)
• Notice Inviting Tender (NIT) document
• Credential certificates
• Earnest Money Deposit (EMD) receipt

Non-Statutory Documents to include:

• Trade License
• PAN card
• GST Registration Certificate
• Professional Tax (PT) payment receipt
• ESI and EPF registration certificates with the latest payment receipt
• Company details, including registration for partnerships or consortiums

Financial Proposal:

• Fill out the rates in the Bill of Quantities (BoQ) form and upload it as your financial bid.

Step 5: Submit Your Bid Online

1. Upload the prepared documents to the e-procurement portal under the designated folders for Technical and Financial Proposals.
2. Ensure that all documents are virus-scanned and digitally signed using your DSC before uploading.
3. Keep track of any Addenda or Corrigenda issued and ensure they are included in your submission.

Step 6: Earnest Money Deposit (EMD) Submission

The EMD must be submitted online through the ICICI Bank payment gateway integrated with the State Government procurement portal. No physical submission of the EMD is required.

Step 7: Monitor the Tender Opening

• The Technical Proposal will be opened first by the Tender Inviting Authority. If the statutory documents are in order, the Non-Statutory Documents will be examined.
• The Financial Proposal will be opened only for those bidders who qualify in the Technical Proposal.

Step 8: Post-Bid Process

• Performance Guarantee: The successful bidder must submit an additional performance security equal to 10% of the tendered amount if the bid value is 80% or less of the estimate.
• Agreement Execution: After the tender acceptance, the bidder must execute a formal agreement with the Tender Accepting Authority within 7 working days of receiving the Letter of Acceptance.

Troubleshooting Tips

• Ensure Document Completeness: Incomplete or incorrect documents can result in bid rejection.
• Check for Corrigenda: Regularly check the portal for any updates or changes to the tender documents.
• Submit On Time: Adhere to the submission deadlines to avoid disqualification.

FAQs

Q1: What happens if my EMD is not submitted correctly?

• Without a properly submitted EMD, your bid will be considered informal and will be summarily rejected.

Q2: Can I withdraw my bid after submission?

• Withdrawal of a bid after submission without a valid reason can result in disqualification from future tenders and forfeiture of the EMD.

Q3: What is the defect liability period for the work?