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How to Participate in e-Tendering for Construction Projects with NSG Manesar

The Officer Commanding, Construction Squadron, NSG, Manesar, Gurugram (Haryana), on behalf of the President of India, invites online percentage rate bids from eligible CPWD enlisted contractors and those from appropriate lists of MES, BSNL, Railways, and State PWD Haryana (B&R) for construction and maintenance work. This guide will walk you through the steps necessary to participate in the e-tendering process, ensuring that your bid is properly submitted and considered.

Step-by-Step Instructions for Bidders

Step 1: Review Eligibility Criteria

To participate in the tender, contractors must meet the following criteria:

• Enlistment: Must be CPWD enlisted contractors of the appropriate class or from the approved lists of MES, BSNL, Railways, or State PWD Haryana (B&R).
• Work Experience: Must have satisfactorily completed:
  • Three similar works, each costing not less than ₹12,22,604, or
  • Two similar works, each costing not less than ₹18,33,906, or
  • One similar work, costing not less than ₹24,45,208.

Similar Work: This refers to construction, repair, and maintenance of buildings and related services. Only government sector experience is considered valid, with certificates issued by an authority not below the rank of Executive Engineer.

Step 2: Prepare and Submit Your Bid Online

All bids must be submitted online to the Officer Commanding, Construction Squadron, NSG Manesar, Gurugram. The following steps outline the submission process:

• Read the Bid Documents: Carefully read the CPWD-6 & 7 terms and conditions, along with any amendments or modifications in the bid documents.
• Check the Schedule: Review the schedule of quantities, special conditions, specifications, and other terms mentioned in the Notice Inviting Tender (NIT).
• Site Visit: It is recommended to visit the site to understand the conditions before submitting your bid.
• Upload Mandatory Documents: Scan and upload all required documents, including:
  • Experience certificates.
  • GST Registration Certificate (of the state where the work is to be performed).
  • PAN card.
  • EPF and ESIC registration certificates.
  • Electrical license or MOU with a licensed electrical contractor.

Step 3: Submit Earnest Money Deposit (EMD)

• EMD Submission: Submit the Earnest Money Deposit (EMD) in the form of DD, BC, FDR, Pay Order, or Bank Guarantee, drawn in favor of PAO HQ NSG, payable at New Delhi-110037.
• Upload EMD Details: Scan and upload the EMD documents to the e-tendering website within the bid submission period.
• Physical Submission: Drop the physical EMD in the designated box at the office of the Officer Commanding, Construction Squadron, NSG Manesar, by 1500 hrs on 13.08.2024.

Step 4: Bid Opening and Evaluation

• Technical Bid Opening: The technical bid will be opened first at the specified date and time. Contractors can log in to the e-tendering portal to view the bid opening process and competitor bid sheets.
• Financial Bid Opening: The financial bid of contractors who qualify in the technical bid will be opened at a later date, which will be communicated to them.
• Performance Guarantee: If your bid is accepted, you must submit a performance guarantee of 5% of the accepted tender value within seven days of the issuance of the Letter of Intent.

Step 5: Compliance with GST and Labor Regulations

• GST Compliance: Contractors must bear the cost of Goods and Services Tax (GST) on inputs procured for the contract. However, if the GST rate changes, the contractor must adjust accordingly.
• Labor Compliance: Ensure that all applicable licenses and registrations, such as EPFO, ESIC, and BOWC Welfare Board, are in place before the contract is executed.

Step 6: Final Documentation

• Original Documents: The successful bidder must furnish original documents, including licenses, registrations, and the Program Chart (Time and Progress), as specified in Schedule "F".
• Reimbursement of EPF & ESI Contributions: Submit documentary proof of payment for EPF & ESI contributions to claim reimbursement.

Troubleshooting Tips

• Ensure Document Completeness: Incomplete or incorrect documents can result in bid rejection.
• Monitor Deadlines: Submit your bid and all required documents within the specified deadlines to avoid disqualification.
• Keep Records: Maintain a record of all documents submitted online for future reference.

FAQs

Q1: What is the last date for bid submission?

• The last date for submission of bids is 12.08.2024, by 1500 hrs.

Q2: How is the EMD submitted?

• The EMD must be scanned and uploaded online and physically dropped in the designated box at NSG Manesar by the specified deadline.

Q3: Can the performance guarantee submission period be extended?

• Yes, it can be extended by up to 7 days on a written request, subject to payment of late fees at 0.1% per day of the performance guarantee amount.

Q4: What happens if I fail to submit the performance guarantee on time?