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How to Fill Out the Rotary Club of Nanaimo Daybreak Walk for Nepal 2024 Pledge Form

The Rotary Club of Nanaimo Daybreak is organizing the 8th annual “Rotary Walk for Nepal” on Sunday, September 8th, 2024, at Westwood Lake, Nanaimo. This event aims to raise funds for various community programs benefiting youth, school children, homelessness, disabilities, health, and seniors in Nepal. This guide will help you correctly fill out the pledge form to support this noble cause.

Step-by-Step Instructions

Download the Pledge Form

• Access the pledge form by visiting the provided URL or downloading it directly here.

Participant’s Information

• Name: Fill in your full name in the designated field. This helps identify who is participating in the walk and collecting pledges.
• Goal: Enter the amount you aim to raise for the event. This can be any amount you feel comfortable with and serves as your personal fundraising goal.

Personalized Appeal

• Use the pre-written appeal to explain the purpose of the event to your potential donors. It outlines how the funds raised will support the “Dental and Medical Health camp” in Nepal and other community programs.
• If desired, personalize the message to reflect your motivations and encourage friends and family to contribute.

Collecting Pledges

• Name of Donor: As you collect pledges, write down the names of each person who agrees to sponsor you.
• Amount Pledged: Record the amount that each donor has pledged.
• Paid? Y/N: Mark whether the pledge has been paid at the time of collecting. Use "Y" for Yes and "N" for No.

Payment Options for Donors

• Check: Donors can make checks payable to “The Rotary Club of Nanaimo Daybreak.”
• Online Donation: Direct donors to the website daybreakrotary.ca for online contributions.
• Square Payment: Mention that electronic payment through “Square” will be available on the day of the walk at the event site.

Encouraging Participation

• Invite your friends, family, and even pets to join you on the walk. Encourage them to support the cause by walking with you or making a donation.

Submission of the Pledge Form

• After collecting all pledges, keep the form safe and bring it with you on the day of the event.
• If you have any questions or need further assistance, contact the event organizers, San Mahara (san@drmahara.com) or Doug Ozeroff (ozmosisguy@gmail.com).

Acknowledgment of Contributions

• Prepare to thank your donors, either with a handwritten note or a follow-up email. Offer to provide a contribution letter if needed.

Troubleshooting Tips

• Missing Information: If a donor forgets to provide details, reach out to them directly to complete the form.
• Payment Issues: Ensure that all checks are correctly made out to “The Rotary Club of Nanaimo Daybreak” and remind donors of the various payment options available.
• Form Errors: Double-check that all information is filled in correctly before submitting the form.

FAQs

Can I submit the pledge form online?
Currently, the form is intended to be printed and brought to the event. However, you can contact the organizers for any digital submission options.

What happens if I don’t meet my fundraising goal?
The goal is a personal target; any amount you raise will contribute to the cause.

Is there a deadline for collecting pledges?
While you can continue to collect pledges up until the event, it is ideal to have most pledges confirmed beforehand.