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How to Complete the Personal Disclosure Form for Gaming Services in British Columbia (2024)

When it comes to participating in gaming services or horse racing sectors in British Columbia, ensuring transparency and integrity is crucial. The Gaming Policy and Enforcement Branch (GPEB) has established a rigorous process for individuals involved in these industries, particularly through the completion of the Personal Disclosure Form (Standard). This guide will walk you through the process, helping you navigate the requirements efficiently.

Who Needs to Complete the Personal Disclosure Form?

The Personal Disclosure Form is mandatory for the following individuals associated with gaming service providers:

• Senior Officials: This includes the top five highest-paid officers and key roles such as the chair or vice-chair of the board, president, vice president, secretary, treasurer, or general manager.
• Senior Employees: Employees deemed by GPEB to hold significant responsibilities in the gaming services provider company.
• Shareholders or Investors: Individuals with an investment of 5% or greater in the gaming services provider company.
• Partners or Associates: Partners or significant associates of a gaming services provider.

Note: GPEB reserves the right to request additional disclosure from any applicant or their associates to ensure a thorough background investigation.

What Are the Costs Involved?

The registration and background investigation process incurs specific fees:

• Application Fee: $250.00 for Senior Officials or Senior Employees. This fee initiates a new or renewal application.
• Annual Registration Fee: Equivalent to the application fee, this is required yearly to maintain registration.
• Background Investigation Costs: Includes $150 per hour for GPEB staff time, out-of-province travel costs, and potential engagement of specialized services. Any additional costs are the applicant’s responsibility.

Payment Methods: Payments can be made via wire transfer, money order, or company cheque, payable to the "Minister of Finance." For wire transfers, contact GPEB at gaming.registration@gov.bc.ca for instructions and banking details.

Completing the Form

When completing the form:

• Accuracy and Honesty: It is vital to answer all questions fully and truthfully. Incomplete or misleading information can lead to application denial or cancellation of registration.
• Attachments: If additional space is required or information is in another format, ensure to cross-reference attachments clearly.
• Signatures and Documentation: Make sure to sign all required forms and include the application fee and photograph.

Photograph and Identification Requirements

Applicants must submit:

• Photograph: A high-quality, color JPEG photo taken within the last three months, against a plain white or light-colored background. It should be clear, sharp, and in focus, showing a full front view of the face.
• Identification: A scanned color copy of a valid government-issued ID, such as a driver’s license or passport.

Submission Process

• Electronic Submission: Submit the disclosure form and supporting documents electronically via a flash drive or file-sharing service. Contact GPEB for access to their FTPS site if needed.
• Physical Submission: If submitting physical copies, note that GPEB will charge $150/hour for scanning documentation.

After Submission

Once submitted, the application and all accompanying documents become the property of GPEB and will not be returned. Expect to be contacted by a GPEB investigator who may require additional information.

Key Considerations

• Change of Information: If any information changes after submission, notify GPEB immediately via email at gaming.registration@gov.bc.ca.
• Confidentiality: All information provided is kept confidential according to the Freedom of Information and Protection of Privacy Act (BC).

Conclusion

The Personal Disclosure Form is a crucial component in maintaining the integrity of gaming and horse racing industries in British Columbia. By following the guidelines provided by GPEB, you can ensure your application process is smooth and compliant. Should you have any further questions or need assistance, contact GPEB's Licensing, Certification, and Registration Division at (250) 356-0663 or via email at gaming.registration@gov.bc.ca.