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How to Apply for Tax Accounting Software Certification in the UAE

This guide will walk you through the process of applying for certification of your tax accounting software with the Federal Tax Authority (FTA) in the United Arab Emirates (UAE). Earning certification signifies that your software meets the FTA's standards for accuracy and functionality in handling VAT (Value Added Tax).

Here's a breakdown of the steps involved:

Step 1: Review the Vendor Criteria

Before you begin the application process, ensure your company meets the FTA's baseline requirements for tax accounting software providers. These include:

• Experience: A proven track record of providing tax accounting software, particularly for VAT.
• Global Presence: Established operations internationally, with a preference for a presence in the UAE.
• Financial Stability: Demonstrable financial health through audited statements or certified management accounts.

Step 2: Gather Required Documents

The application process requires several documents to support your software's qualifications. Here's a checklist to get you started:

• Company Profile: Outline your company's history, ownership structure, and regional presence.
• Financial Statements: Provide audited financial statements for the past three years (or certified management accounts if audits are unavailable).
• Product Details: Detail your software's stability, roadmap for future development, and any industry certifications it may hold.
• Team Information: Provide details on the size and experience level of your development team dedicated to tax accounting software.
• Customer References: Showcase your software's adoption by including a list of satisfied corporate clients, ideally with a focus on UAE-based companies.
• Tax Accounting Software Sample: Provide a copy of your software (either on CD/DVD or as a downloadable file if it's a SaaS product).
• Self-Review Checklist: Complete the self-review checklist provided by the FTA to confirm your software adheres to their published requirements.

Step 3: Download and Review the Self-Review Checklist

The self-review checklist is a crucial step. This document outlines the FTA's specific requirements for tax accounting software. It covers various aspects such as:

• Reporting capabilities for VAT return generation.
• Data capture for creating a compliant FTA Audit File (FAF).
• User access controls and data security protocols.

By thoroughly reviewing and completing this checklist, you can ensure your software aligns with the FTA's expectations before submitting your application.

Step 4: Submit Your Application

Once you have compiled the required documents, submit them electronically to info_tas@tax.gov.ae. Additionally, send a hard copy of the application package to the mailing address provided by the FTA.

Step 5: Await FTA Evaluation

The FTA will review your application thoroughly. This process may involve requesting additional information or clarifications.

Pro Tip: Familiarize yourself with the FTA's "Requirements Document for Tax Accounting Software" for a comprehensive understanding of their expectations.