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How to Apply for My Whole Earth Academy: A Comprehensive Guide for Canadian Parents

Enrolling your child in a nurturing and educational environment is a critical decision for any parent. My Whole Earth Academy offers a variety of programs designed to support the development of children aged 2 to 5 years. This guide will walk you through the application process, explain the illness and withdrawal policies, and provide tips on how to avoid common mistakes. By the end of this guide, you’ll be well-prepared to navigate the enrollment process smoothly.

Step-by-Step Instructions:

Step 1: Complete the Application Form

Start by filling out the application form accurately. Here’s a breakdown of the key sections:

Parent(s) Name(s) and Contact Information:

• Provide the full names, address, phone number, and email address of the parent(s) or guardian(s).

Child’s Information:

• Fill in your child’s name, date of birth, age, and the name your child commonly answers to.

Classroom Selection:

• Choose the appropriate program based on your child’s age and your preferred class schedule. Options include Parent Participation Prep, Jr Preschool, Preschool Program, Jr Kindergarten, and more.

Payment Information:

• Select your preferred method of payment (e.g., Cash, Interac e-Transfer, Cheque, or Credit Card) and complete the necessary details. Remember, if paying by credit card, a 2.4% surcharge will be added to your tuition.

Acknowledgment of Policies:

• Ensure you check the boxes acknowledging the non-refundable $100 Family Application Fee, the conditions surrounding the $200 Security Deposit, and your understanding of the academy’s illness, withdrawal, and missed class policies.

Signature:

• Sign the form to confirm your application. Your application is not complete until it’s signed and submitted.

Step 2: Understand the Illness and Mask Policy

My Whole Earth Academy has a clear illness and mask policy designed to keep all children and staff safe:

• Mask-Friendly Environment: Adults and children over 3 years old are encouraged to wear masks if they have mild cold-like symptoms.
• Illness Protocol: Keep your child at home if they are ill. Children with symptoms such as fever, vomiting, diarrhea, significant coughing, or undiagnosed rashes will be sent home immediately.
• Make-Up Classes: If your child misses a class due to illness, you may request a make-up class by emailing registrar@mywholeearth.ca. These are subject to availability and certain conditions.

Step 3: Review the Voluntarily Missed Class Policy

• No Refunds for Missed Classes: The academy does not offer refunds for classes missed due to personal choices, such as vacations.
• Make-Up Classes: You may request a courtesy make-up class for voluntarily missed classes by emailing registrar@mywholeearth.ca. Note that these requests are subject to class availability, and only one make-up class is granted per month.

Step 4: Withdrawal Process and Financial Commitments

If you need to withdraw your child from the program, follow these steps:

Notice Period:

• Provide at least one full month’s notice before the next semester to avoid additional fees. Use the Withdrawal Notification Form included in the application package.

Security Deposit:

• Your $200 Security Deposit will be refunded only if there are no outstanding fees and the required notice period is honored. Early withdrawal results in the forfeiture of this deposit.

Submit the Withdrawal Form:

• Hand the form to your child’s teacher or scan and email it to registrar@mywholeearth.ca. The date the form is received marks the official notice date.

Step 5: Finalize and Submit Your Application

• Review: Double-check all the information on your application form for accuracy.
• Submit: Submit your completed form along with the necessary payment and any supporting documents. You can submit the form via email or deliver it in person to My Whole Earth Academy.

Troubleshooting Tips:

• Ensure All Sections Are Complete: Incomplete applications may delay the enrollment process.
• Keep Copies: Retain copies of all submitted documents, including payment receipts.
• Follow Up: If you don’t receive a confirmation of your application, follow up with the academy to ensure it was received and processed.

FAQ Section:

Q1: What happens if my child misses a class due to illness?
You can request a make-up class by emailing registrar@mywholeearth.ca, subject to availability.

Q2: Is the application fee refundable if I decide to withdraw my child before the semester starts?
No, the $100 Family Application Fee is non-refundable, regardless of the reason for withdrawal.

Q3: How do I submit the Withdrawal Notification Form?
You can either hand it to your child’s teacher or email a scanned copy to registrar@mywholeearth.ca.

Conclusion: