Feedback

How to Apply for E-Change of Name of Taxpayer in Municipal Records: A Step-by-Step Guide

The Municipal Corporation of Delhi (MCD) has introduced a unified policy to streamline the process of changing the name of a taxpayer in municipal records. This process, known as e-mutation or e-change of name, is essential for the proper assessment and collection of property taxes. If you've recently acquired property, inherited it, or need to update the taxpayer's name due to other legal reasons, this guide will help you navigate the process smoothly.

Step 1: Understanding the E-Change of Name Process

The e-change of name or mutation process is required whenever a property is transferred through a registered instrument, such as a sale deed, inheritance, or other legal means. It’s important to note that this process is purely for updating the municipal records for property tax purposes and does not confer legal ownership rights.

Step 2: Gather the Required Documents

Before you begin the application process, ensure you have the following documents ready:

1. Affidavit on Rs. 10/- stamp paper (duly notarized).
2. Indemnity Bond on Rs. 100/- stamp paper (duly notarized).
3. Death Certificate of the previous owner (if applicable).
4. Receipts of up-to-date payment of property tax.
5. Complete Chain of Ownership Documents (e.g., sale deeds, inheritance documents, etc.).

Additional documents may be required based on specific circumstances (e.g., Will, court orders, etc.).

Step 3: Different Scenarios and Document Requirements

Depending on how the property was acquired, additional documents may be needed. Here’s what you should prepare based on your situation:

Registered Sale Deed/Agreement to Sale/Conveyance Deed/Gift Deed:

• For transfers before 01.04.2019: Only general documents are required.
• For transfers after 01.04.2019: The e-change of name is auto-triggered, and no separate application is needed unless the auto-trigger fails.

Inheritance Cases (Involving a Will or No Will):

• Registered Will: Submit a copy of the registered Will along with general documents.
• Unregistered Will: Additional documents such as the Surviving Member Certificate (SMC) and No Objection Certificate (NOC) from other heirs may be required.
• No Will: SMC is mandatory, and depending on the number of heirs, a Succession Certificate or Letter of Administration might be needed.

Registered Relinquishment Deed/Release Deed/Exchange Deed:

• Mutation may require payment of transfer duty if the deed involves consideration.

Registered Partition Deed/Family Settlement Agreement:

• Transfer duty is required only if there is consideration involved.

Court Orders/Court Decrees:

• Submit relevant court orders along with general documents.

Step 4: Submit Your Application

Once you have all the necessary documents, you can proceed with the application:

Visit the MCD E-Mutation Portal:

• Log in to the official MCD portal.
• Navigate to the e-mutation section for submitting your application.

Fill in the Application Form:

• Carefully enter all the required details.
• Upload the documents in the specified slots. Ensure that each document is uploaded correctly to avoid cross-uploading errors (e.g., uploading a medical certificate in place of a structural safety certificate).

Review and Submit:

• Double-check all information entered.
• Submit the application online.

Step 5: Track Your Application

After submission, you can track the status of your application through the MCD portal:

Login to the Portal:

• Regularly check your dashboard for any updates or deficiencies noted by the MCD.

Respond Promptly to Deficiencies:

• If any issues are identified with your application, promptly address them to avoid rejection.

Step 6: Understand Common Reasons for Rejection

To avoid delays and ensure your application is approved, be aware of common mistakes that lead to rejection:

Incorrect MCD Zone Selection:

• Ensure you select the correct zone when applying.

Document Errors:

• Avoid cross-uploading documents.
• Ensure all documents are complete, accurate, and uploaded in the correct format.

Incomplete Affidavit or Indemnity Bond:

• Ensure these documents are duly filled out, notarized, and submitted as required.

Conclusion

Applying for an e-change of name in municipal records with the MCD is a crucial step in ensuring accurate property tax assessment. By following the steps outlined in this guide, you can complete the process smoothly and efficiently. Remember to keep track of your application’s status and promptly address any deficiencies to avoid delays or rejections.