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How to Apply for Changes in BIS Certificate of Registration for Jewellers

The Bureau of Indian Standards (BIS) requires jeweller firms to maintain accurate and up-to-date registration details to ensure compliance with hallmarking regulations. When changes occur, such as a change in address, firm name, or management, it is essential to update these details promptly. This article explains how jeweller firms can apply for these changes using the BIS online portal and receive an endorsement for change in their Certificate of Registration.

Types of Changes Requiring Application

Several types of changes require jeweller firms to update their BIS Certificate of Registration. These changes include:

Change in Address or Contact Details of Sales Outlet(s): When a retail outlet moves to a new location or updates its contact information, this change must be reflected in the BIS records.

Change in the Name of the Firm: A name change due to rebranding or other business reasons must be updated in the BIS records.

Change in the Management of the Firm: Any changes in the management team, whether or not they are accompanied by a name change, must be communicated to BIS.

Applying for Changes via Online Portal

To update registration details, jeweller firms must use the Manakonline portal provided by BIS. Here is a step-by-step guide:

Log in to the Manakonline Portal:

• Use your account credentials to access the portal.

Navigate to the Update Section:

• Find the section for updating registration details.

Submit Update Request:

• Enter the new details, such as the updated address, firm name, or management information.
• Upload any required supporting documents, such as proof of address or legal documents for a name change.

Submit the Application:

• Review the entered information for accuracy and submit the update request.

Receiving Endorsement for Change

After submitting the application, BIS will review the requested changes. Upon approval, an endorsement for change will be given in the Certificate of Registration. The process includes:

Review by BIS:

• BIS reviews the submitted details and documents for accuracy and compliance.

Issuance of Endorsement:

• Once approved, an endorsement reflecting the changes is added to the registration certificate.

Notification to Jeweller:

• The jeweller firm is notified of the update and can download the updated certificate from the portal.

Ensuring Compliance and Record-Keeping

Maintaining compliance with BIS hallmarking regulations requires jewellers to:

Timely Updates: Ensure that any changes are promptly communicated to BIS.

Accurate Records: Keep detailed records of all changes and endorsements to ensure compliance and transparency.

Common Questions and Answers

How do I apply for a change in address or contact details? Log in to the Manakonline portal, navigate to the update section, submit the new address or contact details, and provide any necessary supporting documents.

What documentation is needed for changing the firm name? Legal documents supporting the name change, such as a certificate of incorporation or a legal name change certificate, are required.

How do I update management details through the online portal? Log in to the portal, enter the new management details, submit any supporting documents, and await BIS review and confirmation.