If you're a student at Government Medical College and Hospital (GMCH) in Chandigarh, vacating your hostel room can be a hectic process. One of the important tasks you must complete is applying for the refund of your hostel security deposit. This guide will walk you through the steps to ensure you get your deposit back without any hassle.
The hostel security deposit is a sum of money you pay when you first move into the hostel. It covers any potential damages or unpaid dues during your stay. When you vacate the hostel, you are entitled to a refund of this deposit, provided you have cleared all dues and followed the necessary procedures.
Any student who has stayed in the GMCH hostel and has vacated the room needs to apply for the refund of the security deposit within 180 days of vacating. This includes undergraduate, postgraduate, and other students who have stayed in the hostel for any period.
Here is a step-by-step guide to applying for the hostel security deposit refund:
Clear All Dues: Ensure that all your dues related to the hostel, including room rent, amalgamated fund, electricity and water charges, fines, and mess charges, are cleared. Obtain receipts for all payments.
Download the Application Form: Download the application form for the refund of the hostel security deposit from the GMCH website. You can find the form here.
Fill Out the Form: Complete the application form with the required details. The form will ask for your personal information, course details, room and hostel numbers, and the date you vacated the room. Ensure you provide accurate receipt numbers and dates for all cleared dues.
Obtain Necessary Signatures: Get the necessary signatures from the mess contractor and other relevant authorities as mentioned in the form.
Submit the Application: Submit the completed application form to the Chief Warden (Hostels) at GMCH, Chandigarh.
Provide Bank Details: Make sure to include your bank account details in the form for the refund to be processed. This includes your account number, the name of the bank, and the IFSC code.
After submitting the application, the hostel administration will verify your details and clearances. If everything is in order, the refund process will begin, and the security deposit will be credited to your bank account.
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