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How Can Outsourced Employees in Shimla Secure Their NIELIT Security Refund?

If you are an outsourced employee at the National Institute of Electronics and Information Technology (NIELIT) in Shimla, securing your security refund after resigning or completing your contract can seem like a complex process. This guide will walk you through the essential steps and necessary documents to ensure a smooth refund process.

What You Need to Know About the NIELIT Security Refund Process

NIELIT Shimla has a structured procedure for the refund of security deposits for outsourced employees. Understanding this process and preparing the required documents can save you time and prevent unnecessary delays.

Step-by-Step Guide to Filing Your Security Refund Form

Download and Fill the Form:

• The first step is to download the Security Refund Form from the NIELIT Shimla website.
• Fill in the form using BLOCK LETTERS. Ensure all fields are completed accurately.

Personal Details:

• Provide your full name, employee code, and father’s name.
• Mention your designation, address, and contact number.

Department and Bank Details:

• Specify your department, project, or school name.
• Enter your bank account number, bank name, and IFSC code where the refundable security amount will be credited.

Reason for Refund:

• Indicate whether you are requesting the refund because you have resigned or because your contract has expired.
• Provide the relevant dates for resignation submission, contract expiry, and your relieving date.

Required Documents

To process your security refund, you need to submit the following documents along with the refund form:

Copy of Appointment/Extension Letter:

• This serves as proof of your employment and any extensions thereof.

Copy of Resignation Letter:

• If you resigned, include a copy of your resignation letter.

Copy of Relieving Letter:

• Provide a letter from your department/project/school confirming your relieving date.

Copy of Bank Passbook:

• A copy of the first page of your bank passbook that shows your account details.

Certification and Submission

Employee Certification:

• Sign and date the form, certifying that you have received all due salaries from NIELIT or requesting the release of any pending salary.

No Objection Certificate (NOC):

• This section needs to be filled out by your department/project/school, certifying that there are no dues against you.
• The officer/in-charge will sign and stamp this section.

Internal NIELIT Processing

Once you have submitted the form and required documents:

Security Amount Deduction Verification:

• NIELIT will verify the security amount deducted and check if the notice period (15 days) was completed.

Refund Approval:

• The accounts department will process the refund and pass it for payment.

Conclusion

By following this comprehensive guide, you can ensure that your security refund request is processed efficiently. For further assistance, refer to the detailed instructions provided in the Security Refund Form and contact the NIELIT Shimla office if needed.