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Handling Samples During Outstation Tours for BIS Market Surveillance

The Bureau of Indian Standards (BIS) mandates specific guidelines for handling and depositing samples collected during outstation tours for market surveillance. Proper sample handling is crucial for maintaining the integrity and authenticity of hallmarked jewellery. This article outlines the procedures for sample handling during outstation tours and the importance of depositing samples promptly upon return.

Guidelines for Outstation Tours

To ensure effective market surveillance during outstation tours, BIS representatives should follow these guidelines:

Recommended Duration for Outstation Tours:

• Outstation tours should preferably be limited to a maximum of two days.
• This limitation helps manage sample handling and deposition more effectively.

Procedures for Handling Samples During the Tour:

• Securely pack and seal all samples collected during the tour to prevent tampering or damage.
• Maintain accurate records of all collected samples, including unique codes, signatures, and envelope numbers.

Depositing Samples Upon Return

Upon returning from an outstation tour, BIS representatives must promptly deposit the collected samples:

Timeline for Depositing Samples:

• All samples collected during the outstation tour should be deposited to the Branch Office (BO) immediately upon return.
• Prompt deposition ensures that samples are handled and processed according to BIS regulations.

Ensuring Sample Integrity During Transportation:

• Transport samples carefully to maintain their integrity during the journey back to the BO.
• Ensure that all samples remain securely packed and sealed throughout transportation.

Guidelines for BIS Representatives

To ensure proper handling and deposition of samples during outstation tours, BIS representatives should follow these best practices:

Best Practices for Sample Handling During Outstation Tours:

• Plan the tour efficiently to collect and handle samples within the recommended two-day duration.
• Securely pack, seal, and document all samples collected during the tour.

Ensuring Compliance with BIS Regulations:

• Adhere to the guidelines for sample handling and deposition to ensure compliance with BIS regulations.
• Communicate promptly with the BO regarding the deposition of samples upon return.

Benefits of Proper Sample Handling

Proper handling and deposition of samples during outstation tours offer several benefits:

Enhancing Compliance and Transparency:

• Prompt and secure handling of samples ensures compliance with BIS regulations and enhances transparency in the surveillance process.

Maintaining High Standards of Quality and Authenticity:

• Proper handling and timely deposition help maintain high standards of quality and authenticity in the jewellery industry.

Common Questions and Answers

What is the recommended duration for outstation tours? Outstation tours should preferably be limited to a maximum of two days to manage sample handling and deposition effectively.

How should samples be handled during the tour? Samples should be securely packed, sealed, and documented to prevent tampering or damage, ensuring accurate records are maintained.

When should samples be deposited upon returning from an outstation tour? All samples collected during the outstation tour should be deposited to the BO immediately upon return to ensure prompt handling and processing.