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Handling Changes During the Operation of a BIS Certificate of Registration for Jewellers

The Bureau of Indian Standards (BIS) requires jewellers to maintain up-to-date registration details to ensure compliance with hallmarking regulations. During the operation of a Certificate of Registration, various changes may occur, such as changes in the address or contact details of sales outlets, changes in the firm's name, or changes in management. It is crucial for jewellers to promptly update BIS with these changes to avoid any compliance issues.

Types of Changes

Several types of changes can occur during the operation of a Certificate of Registration. These changes include:

Change in Address or Contact Details of Sales Outlet(s): Retail outlets may move to new locations or change their contact information. It is essential to update these details with BIS to ensure accurate records and continued compliance.

Change in the Name of the Firm: A jeweller firm may undergo a name change due to rebranding or other business reasons. This change must be reflected in the BIS records.

Change in the Management of the Firm: Changes in the management team, with or without a change in the firm's name, should be communicated to BIS. This ensures that the right individuals are recognized as responsible for compliance with hallmarking regulations.

Process for Updating Registration Details

To update registration details with BIS, jewellers should follow these steps:

Change in Address or Contact Details:

• Log in to the Manakonline Portal: Use your account credentials to access the portal.
• Submit Update Request: Navigate to the section for updating registration details and enter the new address or contact information.
• Submit Required Documents: Provide any necessary supporting documents, such as proof of the new address.
• Receive Confirmation: BIS will review the request and update the registration details accordingly.

Change in the Name of the Firm:

• Prepare Documentation: Gather documents that support the name change, such as legal name change certificates.
• Log in to the Manakonline Portal: Access your account and navigate to the name change section.
• Submit Update Request: Enter the new firm name and upload the supporting documents.
• Review and Approval: BIS will review the request and update the registration details if everything is in order.

Change in Management:

• Log in to the Manakonline Portal: Access your account to make changes to management details.
• Submit Update Request: Provide the details of the new management team, including names and contact information.
• Submit Supporting Documents: Upload any necessary documents that confirm the management change.
• Review and Confirmation: BIS will review the changes and update the registration details.

Ensuring Compliance

Timely updates to BIS are crucial for maintaining compliance with hallmarking regulations. Jewellers should:

• Monitor Changes: Keep track of any changes in address, firm name, or management.
• Promptly Update BIS: Ensure that all changes are communicated to BIS as soon as they occur.
• Maintain Records: Keep accurate records of all changes and correspondence with BIS.

Common Questions and Answers

How do I update the address or contact details of my sales outlet? Log in to the Manakonline portal, navigate to the update section, submit the new details, and provide any necessary supporting documents.

What is the process for changing the name of my firm? Prepare legal documentation for the name change, log in to the portal, submit the new name and supporting documents, and wait for BIS approval.

How do I notify BIS of changes in management? Log in to the Manakonline portal, enter the new management details, submit any supporting documents, and await BIS review and confirmation.