Feedback

Full Tender Process for Security Services at RRC, NE, Guwahati

Full Tender Process for Security Services at RRC, NE, Guwahati

The Regional Resource Centre for North East States (RRC, NE), located in Guwahati, has initiated a comprehensive tender process to procure security services for its office premises. This tender aims to ensure the safety and security of the office environment through the engagement of a reputed security agency. Below is an overview of the key steps involved in the tender process:

Advertisement and Invitation for Bids:

• RRC, NE issues an advertisement inviting bids from reputed security agencies interested in providing security services for its office in Guwahati. The advertisement outlines the scope of work, eligibility criteria, and other relevant details.

Submission of Proposals:

• Interested security agencies submit their proposals in response to the advertisement. The proposals typically include details about the agency's registration, credentials, experience, and proposed approach to providing security services.

Evaluation of Proposals:

• A committee constituted by RRC, NE evaluates the proposals received from eligible agencies. The evaluation process involves assessing the agency's profile, track record, experience, and the quality of services offered.

Technical and Financial Evaluation:

• The committee conducts a technical evaluation to assess the suitability of each proposal based on predefined criteria. This evaluation considers factors such as the agency's compliance with eligibility criteria, past experience, and ability to meet the security requirements of RRC, NE. Additionally, a financial evaluation is conducted to review the proposed cost of services and ensure competitiveness.

Selection of Successful Bidder:

• Based on the evaluation criteria, RRC, NE selects the successful bidder whose proposal is deemed to be substantially responsive to the tender requirements. The selected bidder must also offer competitive pricing and demonstrate the capability to effectively carry out the security services.

Contract Award:

• RRC, NE awards the contract to the selected bidder, formalizing the terms and conditions of the agreement. The contract typically includes details such as the duration of services, service level agreements, payment terms, and other relevant provisions.

Service Commencement and Implementation:

• Upon contract award, the selected security agency begins the deployment of security personnel as per the agreed-upon schedule. The agency ensures that trained and disciplined security guards are stationed at the RRC, NE office premises to safeguard assets, personnel, and visitors.

Performance Monitoring and Review:

• RRC, NE monitors the performance of the security agency on an ongoing basis to ensure compliance with the terms of the contract. Regular reviews, feedback mechanisms, and performance evaluations help identify areas for improvement and ensure the effective delivery of security services.

Contract Renewal or Termination: