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Fresh Empanelment Process for Print Media with CBC (Central Bureau of Communication)

The Fresh Empanelment process with the Central Bureau of Communication (CBC) is crucial for print media organizations seeking to gain official recognition and access to government advertising. This guide provides a comprehensive, step-by-step walkthrough of the registration process, from gathering necessary documents to final submission. By following this guide, you'll ensure a smooth and error-free registration, meeting all CBC requirements efficiently.

Step-by-Step Instructions for Fresh Empanelment Registration

Step 1: Gather the Required Documents

Before beginning the registration process, ensure you have all necessary documents. The list of required documents includes:

• Annexure – A (Signed by CA)
• Declaration by DM/DCP or any other competent authority
• Owner’s PAN Card (Self-Attested)
• GST Certificate (If applicable)
• Commercial Rate Card of the publication
• Annual Return Form-2 submitted to RNI
• RNI Registration Certificate (Self-Attested)
• Profile Picture of Publisher
• Scanned Signature of Publisher
• Circulation Certificate (If circulation base is RNI/ABC)
• PCI No Dues Certificate (If circulation base is RNI/ABC)
• Specimen Copies of the newspaper (Physical submission required)

Important Tips:

• Ensure all documents are in PDF format, except for the profile picture and signature, which should be in JPG/PNG format.
• Each document should be less than 2MB in size.
• Physical submission of specimen copies is mandatory.

Step 2: Start the Registration Process

1. Visit the CBC portal and click on the “Fresh Empanelment Registration” option.
2. In the "Select Vendor/Partner Category" section, choose "Print."
3. Enter your Email Address and Mobile Number.
4. Click on the Sign Up button.

Step 3: Verify Your Identity

1. You will receive an OTP on both your email and mobile number.
2. Enter both OTPs in the provided fields.
3. Click on the Submit button.
4. Set a strong password for your account. It’s advisable to use a combination of numbers, special characters, and both uppercase and lowercase letters (e.g., Cental@01).

Important Note: After registration, you will receive a 6-digit User ID via email and SMS, which you will use for subsequent logins.

Step 4: Log in to Your Account

1. Enter your NP code/Group code and Password on the login page.
2. Click on the Login button.
3. Read all instructions carefully and tick the agreement box.
4. Click on the Agree & Submit button.

Step 5: Provide Basic Information

1. Select "RNI E-Filling Number" or "RNI Registration Number" from the options.
2. Enter the required details and click on the Submit button.
3. Fill in all necessary fields under the "Basic Information" tab and click Next.

Step 6: Enter Print Information

1. Fill in the required details under the "Print Information" tab.
2. Click on the Next button.

Step 7: Provide Account Details

1. Enter all required details in the "Account Details" section.
2. Click on the Next button.

Step 8: Fill in Annexure-A Details

1. Complete all required fields in the "Annexure-A" section.
2. Click on the Next button.

Step 9: Upload Required Documents

1. Upload all necessary documents in PDF format (except photos and signatures, which should be in JPG/PNG format).
2. Click on the Preview & Submit button to review your application.

Important Note:

• Ensure all documents are correctly formatted and within the specified size limits.
• Specimen copies of your publication must be submitted physically along with the application receipt.

Step 10: Physical Submission of Specimen Copies

In addition to the online application, publishers must submit hard copies of their publications as per the specified dates:

• Daily Publications: Submit copies from March 11-15, April 1-5, and July 22-26, 2024.
• Weekly and Fortnightly Publications: Submit copies from March and June 2024.
• Monthly Publications: Submit copies from January to June 2024.

These copies should be sent by registered post to:

Shri Yashpal, Media Executive,
Room No.175, Central Bureau of Communication,
Soochna Bhawan, New Delhi - 110003

Troubleshooting Tips

Problem: Unable to submit the form due to incorrect document format or size.

• Solution: Double-check that all documents are in the required format (PDF for documents, JPG/PNG for photos/signatures) and under 2MB in size.

Problem: Forgot the User ID or Password.

• Solution: Use the "Forgot User ID" or "Forgot Password" option on the login page to retrieve your credentials.

Frequently Asked Questions (FAQ)

Q: What if I don’t have a GST Certificate?

• A: GST Certificate is only required if applicable to your publication. If it's not applicable, you can skip this document.

Q: Can I change the information after submitting the form?

• A: No, once the form is submitted, changes cannot be made. Ensure all information is accurate before submission.

Q: What happens if I don’t submit the physical copies on time?

• A: Failure to submit the physical copies by the specified date may result in rejection of your application.

Q: How can I track the status of my application?

• A: You can track the status of your application through the CBC portal using your User ID.

Conclusion

Completing the Fresh Empanelment process with CBC is a crucial step for print media organizations to access government advertising opportunities. By following this guide, you’ll be well-prepared to navigate the registration process, avoid common pitfalls, and ensure a successful application. Make sure to submit all required documents accurately and on time to meet the CBC’s guidelines.