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Essential Documents for Jewellers to Apply for BIS Certification: A Comprehensive Guide

Obtaining BIS certification is a crucial step for jewellers to ensure the authenticity and quality of their hallmarked jewellery. The application process requires the submission of various documents that establish the firm's legitimacy, authenticate the business premises, and verify the identity of the signatory. This guide provides a comprehensive checklist of the necessary documents, helping jewellers prepare a complete and accurate application.

Documents Establishing the Firm

Jewellers must provide a self-certified copy of one of the following documents to establish their firm:

  1. Registration with State Government Authority/Trade Licence
  2. Certificate of Registration issued by Company Registrar
  3. Registered Partnership Deed (for Partnership Firms)
  4. Certificate from a Chartered Accountant (for Proprietorship firms)

Documents Authenticating the Firm's Premises

To authenticate the firm's premises, jewellers must submit a self-certified copy of one of the following documents, not older than three months:

  1. Registration with State Government Authority/Trade Licences
  2. Sales Tax/VAT registration
  3. Income Tax Assessment Order
  4. Insurance Policy
  5. Property tax receipt
  6. Rent agreement with last rent receipt or Sale/Lease Deed agreement
  7. Electricity Bill
  8. Telephone Bill
  9. Water Bill
  10. Gas connection
  11. Bank Statement/Pass Book containing the address of the sales outlet

Identity Proof of Signatory

The signatory on the application must provide a self-certified copy of one of the following identity proof documents:

  1. Aadhar Card
  2. Driving Licence
  3. PAN card
  4. Voter Identity card
  5. Passport
  6. Photo Bank ATM card
  7. Photo Credit card
  8. CGHS/ECHS photocard
  9. Arms licence
  10. Identity Certificate with photo issued by Gazetted Officer on official letterhead
  11. Disability ID card/Handicapped Medical Certificate issued by State Governments
  12. Freedom Fighter photo card
  13. Pensioner photo card
  14. Ration/PDS photo card
  15. Photo ID issued by recognized educational institution
  16. Kissan Photo PassBook

Additional Documentation

Jewellers must also submit the following additional documents with their application:

  1. Agreement on non-judicial stamp paper of Rs 100/- in the prescribed format.
  2. Location map of premises from a nearby prominent landmark (illustrative only).

Common Questions and Answers

What documents are needed for BIS certification? A detailed checklist of documents establishing the firm, authenticating premises, identity proof of the signatory, and additional required documents.

How can jewellers ensure their documents are up-to-date? Ensure that all documents are self-certified and not older than three months where applicable.

What are the steps if documents are missing or incorrect? Review the requirements, gather the correct documents, and consult with a professional if needed to ensure all submissions are accurate and complete.

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