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eSanchit Application: A Comprehensive Guide for PGAs

This guide delves into the eSanchit application process for Participating Government Agencies (PGAs), enabling them to upload supporting documents electronically and facilitate smoother trade across borders.

Key Steps for Uploading Documents:

Prepare Supporting Documents:

• Convert documents into PDF/A format (ISO 19005-2).
• Choose from obtaining PDF copies directly from document issuers or scanning hard copies (ensuring quality and legibility).
• Digitally sign the PDF using your ICEGATE-registered certificate.
• Save the file with a clear name and location for easy access.

ICEGATE Login and eSanchit Access:

• Ensure you have an ICEGATE login with a digital signature certificate.
• Log in to ICEGATE and click on "eSANCHIT" under the Services widget.

Uploading Documents:

• Click "Upload Documents" and select up to 10 documents at a time.
• All files must adhere to format and size restrictions.
• Fill in beneficiary details (type and code) for each document.
• Select the document type from the provided list.
• Click "Submit" to generate IRNs (unique reference numbers).

Using Documents in Bills of Entry/Shipping Bills:

• Upload all required supporting documents within 10 minutes of IRN generation.
• Link these documents to the corresponding Bill of Entry or Shipping Bill by filling in details in the designated section.
• Provide specific information like invoice serial number, document type code, issuing party details, and reference number.

Searching for Electronic Documents:

ICEGATE Login and eSanchit Access:

• Ensure you have an ICEGATE login with a digital signature certificate.
• Log in to ICEGATE and click on "eSANCHIT."

Searching Documents:

• Click "Search Document" and provide search criteria (DRN, IRN, document type, date).
• Search results will display matching documents.
• Documents older than 30 days require a "Retrieve from Archival" request with a 60-minute wait time.
• Click on the document to view it (immediately for recent documents, after 1 hour for archived ones).

Additional Notes: