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Depositing Samples Collected During BIS Market Surveillance: Procedures and Guidelines

The Bureau of Indian Standards (BIS) mandates specific procedures for depositing samples collected during market surveillance. Timely and proper deposition of samples is crucial for maintaining the integrity and authenticity of hallmarked jewellery. This article outlines the process for depositing samples with the authorized dealing officer, ensuring compliance with BIS regulations.

Procedures for Depositing Samples

BIS representatives must follow a structured process for depositing samples collected during market surveillance:

Timeline for Depositing Samples:

• All samples collected in a day must be deposited either in the evening of the same day or the next morning.
• This ensures that samples are handled promptly and securely.

Authorized Dealing Officer's Role:

• The Head of the Branch Office (BO) designates a dealing officer responsible for receiving and handling the deposited samples.
• The dealing officer ensures that samples are stored and processed according to BIS regulations.

Guidelines for BIS Representatives

To ensure proper handling and deposition of samples, BIS representatives should follow these guidelines:

Best Practices for Handling and Depositing Samples:

• Securely pack and seal all samples collected during the day to prevent tampering or damage.
• Maintain accurate records of all collected samples, including unique codes, signatures, and envelope numbers.

Ensuring Sample Integrity During Deposition:

• Transport samples carefully to the designated dealing officer to maintain their integrity.
• Ensure that all samples are deposited within the specified timeframe to comply with BIS regulations.

Benefits of Timely Sample Deposition

Timely and proper deposition of samples offers several benefits:

Enhancing Compliance and Transparency:

• Prompt deposition of samples ensures compliance with BIS regulations and enhances transparency in the surveillance process.

Maintaining High Standards of Quality and Authenticity:

• Proper handling and timely deposition help maintain high standards of quality and authenticity in the jewellery industry.

Common Questions and Answers

When should samples be deposited after collection? Samples collected during market surveillance should be deposited either in the evening of the same day or the next morning.

Who is responsible for receiving the samples? The authorized dealing officer, designated by the Head of the Branch Office, is responsible for receiving and handling the deposited samples.

What steps should BIS representatives follow to ensure proper sample deposition? BIS representatives should securely pack and seal the samples, maintain accurate records, and transport the samples carefully to the designated dealing officer within the specified timeframe.