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Coal Ministry: Retired Officers Engagement FAQs

Retired Officers Engagement Opportunity: Monitoring & Evaluation of Projects

Are you a retired officer looking to contribute your expertise to meaningful projects? The Ministry of Coal presents an excellent opportunity for retired executives to engage in monitoring and evaluating projects funded under Central Sector Schemes. This initiative aims to leverage the experience and skills of retired officers to ensure the efficient implementation and success of crucial coal sector projects.

Key Highlights:

Engagement Duration: The engagement period is initially for one year, with the possibility of extension based on performance and requirement. The term of engagement shall not exceed 65 years of age.

Eligibility Criteria: Retired officers from Public Sector Undertakings (PSUs) with the rank of General Manager (E8 grade) or above in the Coal Sector are eligible to apply.

Project Areas: The projects encompass critical areas such as Exploration of Coal and Lignite, Research & Development, and Conservation, Safety, and Infrastructural Development in Coal Mines.

Role and Responsibilities: Engaged officers will be responsible for monitoring and evaluating project proposals, ensuring adherence to guidelines, and contributing to the efficient execution of coal sector initiatives.

Remuneration: Remuneration will be provided on a per-day basis, along with applicable TA/DA entitlements as per government norms.

Engagement Procedure: The selection process will be carried out based on applications received, with a committee overseeing the scrutiny and selection process.

How to Apply:

Interested candidates can download the application form from the Ministry of Coal website and submit their applications by the specified deadline. Ensure to provide accurate details of your qualifications, experience, and achievements in the prescribed format.

Application Deadline: Applications must be submitted by 10th March 2024. Late submissions will not be entertained.

Step-by-Step Guide: How to Apply for Retired Officers Engagement Opportunity

Step 1: Review Eligibility Criteria

• Ensure you meet the eligibility criteria:
  • Retired officer from a Public Sector Undertaking (PSU)
  • Held the rank of General Manager (E8 grade) or above in the Coal Sector

Step 2: Download Application Form

• Visit the Ministry of Coal website: Ministry of Coal
• Navigate to the "Notifications" or "Opportunities" section.
• Locate the application form for retired officers' engagement.
• Download the application form in the prescribed format.

Step 3: Fill Out Application Form

• Fill out the application form accurately and legibly.
• Provide all required personal information, including name, contact details, Aadhar number, PAN number, etc.
• Fill in details of your qualifications, experience, and achievements as per the provided format.

Step 4: Attach Required Documents

• Ensure to attach copies of the following documents:
  • EPF/CMPF copy
  • Any supporting documents for special achievements (if applicable)

Step 5: Review Terms and Conditions

• Carefully review the terms and conditions mentioned in the application form.
• Ensure that you understand and agree to all terms before proceeding.

Step 6: Sign the Application

• Sign the application form to certify that all information provided is true and accurate.
• Date the application form.

Step 7: Submission of Application

• Submit the completed application form along with the required documents before the specified deadline.
• Applications received after the deadline will not be entertained.

Step 8: Await Selection Process

• After submission, wait for the Ministry of Coal to review your application.
• The selection process will involve scrutiny by a committee appointed by the Ministry.

Step 9: Communication of Selection

• If selected, you will be notified by the Ministry of Coal via email or other communication channels.
• Follow any further instructions provided regarding engagement details and commencement.

Step 10: Engagement Commencement

• Upon selection, engage as per the terms and conditions outlined by the Ministry.
• Fulfill your responsibilities diligently and contribute to the monitoring and evaluation of coal sector projects.

Step 11: Further Assistance

• For any queries or assistance regarding the application process, contact Mr. Hitlar Singh, Under Secretary to the Government of India, at hitlar.singh85@nic.in.

Step 12: Stay Updated

• Keep an eye on the Ministry of Coal website for any updates or additional information regarding the engagement opportunity.

FAQs (Frequently Asked Questions) - Retired Officers Engagement Opportunity

1. Who is eligible to apply for the engagement opportunity?

• Retired officers from Public Sector Undertakings (PSUs) who held the rank of General Manager (E8 grade) or above in the Coal Sector are eligible to apply.

2. What documents do I need to submit with my application?

• You need to attach copies of your EPF/CMPF, along with any supporting documents for special achievements (if applicable).

3. How can I obtain the application form?

• The application form can be downloaded from the Ministry of Coal website under the "Notifications" or "Opportunities" section.

4. What is the deadline for submitting the application?

• The last date for submission of applications is specified in the notification. Ensure your application is submitted before this deadline, as late applications will not be entertained.

5. How will I know if my application has been selected?

• If your application is selected, you will be notified by the Ministry of Coal via email or other communication channels provided in your application.

6. What is the duration of the engagement?

• The engagement is initially for a period of one year, with the possibility of extension based on performance and requirement. However, the engagement term will not be extended beyond 65 years of age.

7. What is the remuneration offered for the engagement?

• Remuneration is provided at a fixed rate per day of visiting/sitting, as per the Department of Expenditure's guidelines. Details regarding remuneration can be found in the notification.

8. Can I apply for more than one scheme?

• Yes, you can apply for monitoring and evaluation roles in multiple schemes administered by the Ministry of Coal, provided you meet the eligibility criteria for each scheme.

9. Is there a provision for TA/DA and accommodation during engagements?

• TA/DA entitlement will be provided as per the norms applicable at the time of superannuation. Accommodation and logistics facilities may be provided by coal companies.

10. Whom should I contact for further assistance or queries?

• For any queries or assistance regarding the application process, you can contact Mr. Hitlar Singh, Under Secretary to the Government of India, at hitlar.singh85@nic.in.

1. What are the three Central Sector Schemes administered by the Ministry of Coal?

• The Ministry of Coal administers the following schemes:
  1. Exploration of Coal and Lignite
  2. Research & Development
  3. Conservation, Safety, and Infrastructural Development in Coal Mines

12. Can retired officers from non-government sectors apply for engagement?

• No, only retired officers from Public Sector Undertakings (PSUs) are eligible to apply for engagement opportunities offered by the Ministry of Coal.

13. Is there an age limit for applicants?

• Yes, the engagement term will not be extended beyond 65 years of age. Applicants must ensure they meet this age requirement before applying.

14. What are the key responsibilities of the engaged officers?

• Engaged officers will be responsible for monitoring and evaluating project proposals funded under the Central Sector Schemes administered by the Ministry of Coal, ensuring compliance and effective implementation.

15. How will the selection process be conducted?

• The selection process will involve scrutiny of applications by a committee within the Ministry of Coal. Shortlisted candidates may be called for interviews or further evaluation based on the requirements.

16. Are there any restrictions on engaging in other activities during the engagement period?

• Yes, engaged officers should refrain from engaging in activities outside the terms of their assignment with the Ministry of Coal, ensuring their full commitment to the assigned responsibilities.

17. Will engaged officers receive any benefits or compensation beyond the remuneration?

• Engaged officers will not be entitled to any benefits, compensation, absorption, or regularization of service with the Ministry of Coal beyond the agreed remuneration for their services.

18. What measures are in place to ensure data confidentiality?

• Engaged officers are required to sign a non-disclosure undertaking, ensuring the confidentiality of data and information obtained during their engagement with the Ministry of Coal.

19. Can the engagement be terminated prematurely?

• Yes, the Ministry of Coal reserves the right to terminate the engagement at any time if the assigned work is not satisfactorily completed, or if the engaged officer is found lacking in honesty, integrity, or performance.

20. Are there any provisions for resolving conflicts of interest?

• Engaged officers are prohibited from representing or advising others in matters adverse to the interests of the Ministry of Coal and must disclose any potential conflicts of interest.

21. How will the remuneration be provided to engaged officers?

• Engaged officers will receive remuneration at a fixed rate per day of visiting/sitting, as per the Department of Expenditure's guidelines. The frequency of visits to designated locations/sites will determine the total remuneration.

22. Are engaged officers entitled to any allowances?

• Engaged officers may be entitled to TA/DA allowances based on their entitlement at the time of superannuation, as per government norms. Boarding, lodging, and logistics facilities may also be provided by coal companies.

23. What is the procedure for engagement of retired officers?

• The engagement process involves calling for applications through circulars/advertisements, scrutiny of applications by a committee within the Ministry of Coal, and selection based on eligibility criteria and requirements.

24. Will engaged officers be subject to tax deductions?

• Yes, income tax or any other applicable taxes will be deducted at source from the remuneration provided to engaged officers, in accordance with government instructions. TDS certificates will be issued accordingly.

25. Is there a provision for vigilance clearance?

• Engaged officers should not have any pending or contemplated vigilance cases against them at the time of retirement. Vigilance clearance is a prerequisite for engagement with the Ministry of Coal.

26. What is the engagement period for retired officers?

• The initial engagement period is one year, with the possibility of extension or curtailment based on requirements and performance. However, the engagement term cannot be extended beyond 65 years of age.

27. Can engaged officers claim any rights for permanent appointment?

• No, engagement with the Ministry of Coal does not confer any right to permanent appointment. Engaged officers are hired on an assignment basis and are not eligible for absorption or regularization of service.

28. How will conflicts of interest be managed during the engagement?

• Engaged officers are prohibited from engaging in activities outside the terms of their assignment that may conflict with the interests of the Ministry of Coal. Any potential conflicts of interest must be disclosed.

29. What are the termination criteria for engagement?

• Engagement may be terminated if the officer is unable to complete assigned work, if the quality of work is unsatisfactory, or if integrity issues arise. The Ministry reserves the right to terminate engagement without notice or explanation.

30. Are there any exemptions or special provisions for engagement?

• Exemptions or special provisions may be considered for specific cases with the approval of the competent authority. However, engagement terms outlined in the guidelines will generally apply to all candidates.

31. Is there any provision for medical conditions of the retired officers?

• Yes, retired officers applying for engagement should be in good health and fit for traveling to mining fields or remote locations for monitoring and evaluation assignments as assigned by the Ministry of Coal.

32. How will engagement procedures be conducted?

• Engagements will be conducted following a due procedure, including calling for applications, scrutiny by a committee within the Ministry, and selection based on eligibility criteria and requirements.

33. Will engaged officers be required to sign any undertaking regarding confidentiality?

• Yes, engaged officers will be required to sign a non-disclosure undertaking, agreeing to treat all information obtained during their engagement as confidential and to adhere to data security policies issued by the Ministry.

34. What are the provisions for conflict of interest during engagement?

• Engaged officers are prohibited from engaging in activities outside the terms of their assignment that may conflict with the interests of the Ministry. They are required to disclose any potential conflicts of interest.

35. Can engaged officers claim any benefits or compensation beyond remuneration?

• Engaged officers are not entitled to claim any benefits, compensation, absorption, or regularization of service with the Ministry of Coal beyond the terms outlined in the engagement guidelines.

36. What are the criteria for termination of engagement?

• Engagement may be terminated if the officer is unable to address or complete assigned work, if the quality of work is unsatisfactory, if integrity issues arise, or at the discretion of the Ministry without notice or explanation.

37. Are there any exemptions or special provisions for engagement?

• Exemptions or special provisions may be considered for specific cases with the approval of the competent authority. However, engagement terms outlined in the guidelines will generally apply to all candidates.

38. How will confidentiality of data and documents be ensured?

• Engaged officers are required to maintain the confidentiality of all information obtained during their engagement and are prohibited from disclosing such information without express written permission from the Ministry.

39. Can engaged officers be subjected to tax deductions?

• Yes, income tax or any other applicable taxes will be deducted at source from the remuneration provided to engaged officers, in accordance with government instructions.

40. Is there any provision for vigilance clearance?